List of Contents

CONDITIONS FOR THE PRESENTATION AND SUBMISSION OF TENDERS

A. GENERAL STANDARDS OF PRESENTATION

 1. Structure of the tender
 2. Length of tender documents
 3. Use of English or French language
 4. General information on tenderer's status

B. FORMAL CONDITIONS, COMMITMENTS AND UNDERTAKINGS

  1. Certification of free competition
  2. Restriction on publicity actions
  3. Validity period of tender
  4. Period for tender preparation
  5. Right to audit
  6. Negotiation prior to contract award
  7. Retention of tenders
  8. Non reimbursement of tender expenses
  9. No commitment by the Agency
 10. Responsiveness of the tender
  a) general compliance and presentation
  b) cover letter
  c) compliance with technical and management requirements
  d) compliance with contract conditions
  e) reservations
  f) options
  g) geographical distribution

C. PLANNING AND COSTING REQUIREMENTS

 1. Work breakdown structure
 2. Planning proposal
 3. Cost breakdown
 4. Currency of the Quotation
 5. Conversion rates
 6. Quotations free of taxes and customs duties
 7. Advances and progress payments
 8. Royalties and licence fees
 9. Use of ESA coordinated test facilities

D. CONDITIONS RELATING TO INTELLECTUAL PROPERTY RIGHTS

 1. Third party commitments
 2. Reservations and restrictions

E. CONDITIONS RELATING TO SUBCONTRACTS

 1. Placing of subcontracts
 2. Identification of subcontracts
 3. Information concerning subcontractor's offers
 4. Agency participation in subcontractor evaluation

F. AMENDMENTS TO DOCUMENTS AND COMMUNICATIONS

 1. Acknowledgement of receipt
 2. Amendment of the ITT/RFQ
 3. Questions relating to the ITT/RFQ or tender
 4. No information about evaluation during evaluation period
 5. Amendment, withdrawal or resubmission of the tender
 6. Information about the result of the ITT/RFQ
 

DISPATCH AND RECEIPT CONDITIONS

1. Packing of tenders
2. Dispatch of tenders
3. Receipt of tenders

Annex 1 Acknowledgement of Receipt
Annex 2 Geographical Distribution
Annex 3 Coordinated Test Facilities

Annex 5 Planning and Costing Requirements
  5(1) Work Breakdown Structure
  5(2) Planning
  5(3) Costing